Executive Assistant to CEO/COO

Responsibilities

Follow up with department heads on various tasks assigned
Coordinate daily calendars of the CEO
Plan appointments and events
Create regular reports and update internal databases
Make travel arrangements
Facilitate internal communication (e.g. distribute information and schedule presentations)
Suggest more efficient ways to run the office and troubleshoot malfunctions
Review and recommend changes to our company policies

Requirements

Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
Knowledge of office procedures
Solid experience with office management systems, MS Office especially Excel and its formulas
Familiarity with online calendars and cloud systems
Experience using office equipment, including printers and fax machines
Strong communication skills (via phone, email and in-person)
Experience exercising discretion and confidentiality with sensitive company information
Excellent organizational skills with an ability to think proactively and prioritize work
MBA degree is a must